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Newsletter The widely scattered locations of the UNWLA’s more than 100 Branches, the majority of which are within the 3 division system (branch, region, headquarters), make a definite line of commun ication and a carefully observed organizational routine and re porting, mandatory. These have a basis in the By laws and in procedures estab lished through past Conventions and National Board decisions. However, it has become evident that in order to insure a smooth organizational operation and closer cooperation between the 3 divisions, our members must be more clearly informed about these routines. I Written Communications The Executive Headquarters keeps a written contact with Branches, Regional Presidents and Chairmen through Newslet ters and other communications. The National Chairmen work in conjunction with the Executive Board for 2 reasons — 1. to co ordinate the work of their com mittees ; 2. Headquarters pre pares and sends out the news letters and materials which the Chairmen, lacking the facilities, are unable to do. Written communication be tween the Executive Board, Re gional Councils, Committee Chairmen and Branches is too often one-sided. Too often there are no replies to letters, an nouncements, newsletters, etc., and deadlines are ignored. In the future these matters must be given careful consideration in order that our organizational contacts be maintained to every one’s advantage. One of the most important functions of the Regional Coun cils has always been to super vise Branch execution of Head quarters directives and to ob serve the deadlines. This must be 100% achieved if the organi zation is to function properly. Regional Councils will be able to do this if: 1. All Branch activity and fi nancial reports, etc. for Head quarters are channelled through the Regional Council — not sent directly to Headquarters. 2. All Headquarters materials are sent to Branches early enough for them to act upon the directives therein, and for Re gional Councils to supervise. 3. All dues and payments (in cluding subscriptions to OUR LIFE) are sent directly to Headquarters — as Regional Councils do not have the person nel to handle this. Regional Councils, on receiv ing Branch reports, should re view the financial reports and remind Branches of their finan cial obligations. It would appear on the surface that we are following the above system. However, so much of it is ignored that the entire system is of no consequence. Only 60% of the Branches submitted re ports for the past year — some, very, very late. The minutes of Regional Annual Conferences al so come very late, despite a By laws requirement (No. 92) that such minutes must be sent in within a month after the Con ference. The same is true of all other deadlines. Written contact is the scaf folding upon which the work of the organization is formed — if it is not in good shape, then there can be no thought or order within the organization. One missed deadline leads to another, and another. The sum total leads to disorder and improvisation when the organization is sup posed to be functioning under definite rules of procedure. II Personal Contact Personal contact is of no les ser value and a routine system must be established for the pur pose of ensuring cooperation and for the realization of the aims of the UNWLA. At the annual meeting of ev ery Branch, there must be a rep resentative of the Regional Council. This is especially for the information of those Branch es which believe that no one can attend without an invitation from the Branch. The functions of the Region al Council representatives are: 1. To check on proper proced ures, minutes, correspondence, finances, membership. 2. To become familiar with the membership and its work (by listening to the discussion and forming her own conclusions). 3. To give short information on current matters of interest. Each Regional Council repre sentative, who takes part in a Branch annual meeting, should make out a short report (on a standardized form) for the Re gional Council Board which re views it and files it for future information. It should not be necessary to remind Branches that they are to notify/ftegional Council of the date of their an nual meeting so that a represen tative can be designated. (By laws No. 37). In very large Regions, with many Branches making it diffi cult to attend all annual meet ings, a representative should vis it the less active Branches and the distant Branches which do not attend Regional meetings. Regional Annual Meetings should be an important factor in the organization. A regional An nual Meeting should not only be for reporting and electing a new Board — but, most important, for uncovering and discussing the problems of the organization. The Meeting date should be set 3 months ahead of time. A representative of the UN WLA Executive Board should participate in each Regional An nual Meeting. The premise for a discussion should be given by a short pre sentation or panel on the most pressing or timely themes. The Meeting Board should en courage discussion not only by delegates but also by UNWLA member guests. The UNWLA Executive Board should be notified well in ad vance, of the Annual Meeting date, so that a representative can be delegated.
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